CONFIGURE TRAVEL POLICY & APPROVALS
Help your business travelers quickly find flights, hotels and cars that work for them and for the company
SAVE MONEY AND TIME WHILE EMPOWERING YOUR COLLEAGUES
Easily set corporate travel policy and approval flows (as many as you need!) that suit the specific needs of your company.
Save Money
- Steer your bookers to economical itinerary choices
- Set maximum travel costs on rates, cabins, hotel stars and car classes
- Dynamically require supervisor or admin approval for bookings
Save Time
- No need to audit compliance or babysit travelers
- AmTrav tracks compliance and records each corporate travel policy violation
- One-click approvals are routed to approvers automatically
Empower Business Travelers
- Give bookers freedom to find the best options for travelers
- In-app policy flags mean bookers don't have to interpret policy themselves
- Travel budget owners can set policies & approvals for their own needs
HOW IT WORKS
START SAVING MONEY ON BUSINESS TRIPS IN MINUTES
How does AmTrav compare?
AmTrav
Corporate travel policy & approvals designed for you
Setup?
Very easy! You can quickly, easily configure as many policies and approval flows as your company needs, with expert help and advice from AmTrav Relationship Managers when you need it.
Happy travelers?
Yes! Bookers and business travelers can see which options are in and out of policy (and why), make their own choices and get quick approvals with no extra effort in AmTrav's fast, modern consumer-grade booking tool.
Happy administrators?
Yes! Travelers and bookers follow policy automatically, approvals flow automatically to the correct approver for one-click approval or rejection, and policy effectiveness is easy to see right in AmTrav Travel Reports.
Other TMCs
It's complicated (too complicated!)
Setup?
Hard! Administrators need their TMC account manager’s help or a booking tool representative to upload the corporate travel policy document and configure policies in needlessly complex tools, so it takes months to set or adjust a policy.
Happy travelers?
No. While booking tools flags out-of-policy options, bookers and travelers must book in antiquated business travel booking tools that they resent and avoid using.
Happy administrators?
No. Bookers and travelers complain about and avoid the booking tool, negating the benefits of the travel policy, and policy effectiveness reports are not included in the booking tool so administrators need an extra analytics tool.
AmTrav
Automatic corporate travel policy, automatic confidence
Setup?
Very easy! You can quickly, easily configure as many policies and approval flows as your company needs, whether for domestic travel or in a foreign country, with expert help from Relationship Managers when you need it.
Happy travelers?
Yes! Bookers and travelers can see which options are in and out of policy (and why), make their own choices and get quick approvals with no extra effort. This includes entertainment expenses, rental car expenses, meal expenses, incidental expenses, and any other travel costs and expenses incurred.
Happy administrators?
Yes! Travelers and bookers follow policy automatically, policy violations are automatically flagged, frequent flyer miles are utilized, approvals flow automatically to the correct approver, and policy effectiveness is easy to see right in AmTrav Travel Reports.
DIY travel
Bookers are on their own
Setup?
Pretty easy! The administrator writes the corporate travel policy and approval rules, gives it to bookers and travelers, and encourages them to apply it themselves.
Happy business travelers?
No! travelers and bookers have to interpret and apply the policy themselves every time they book business trips, copy and share itineraries for approvals, and wonder if they’re following the policy or breaking the rules.
Happy administrators?
No! Administrators either have no control over travel spend, or they waste time checking and correcting travelers’ policy application and manual approval requests, and they have no feedback on overall policy effectiveness.
Ready To Start?
As one connected platform, AmTrav is your business travel software solution to saving time & increasing productivity, improving your travel program's ROI, —and putting your travelers first. Experience friction-free business travel for yourself.
“As a result of the partnership with AmTrav, PPM is now able to efficiently book travel and save money.”
FAQ, WE'RE HERE FOR YOU
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I trust my bookers and travelers, do I need a travel policy?
Excellent, it's great that you trust your bookers and travelers! You hired them, you work together, it's great that you have that trust. And yes, you should have a travel policy for a couple reasons. First, travel policies remove uncertainty for bookers and travelers, allowing them to see which options work for the company when they're considering itinerary options instead of interpreting or guessing at your expectations. You can set your policy as strict or permissive as you like, but that guidance helps your colleagues. Second, with AmTrav travel policies you can set the form of payment by travel policy, making it easy to align the Sales department card with Sales travelers, and so on. Finally, setting policy allows you to see metrics on the itinerary options that your bookers and travelers pick so you have a baseline understanding of the impact of looser or stricter policy.
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How much money can a travel policy save me?
Your savings are up to you. Along with accessing negotiated rates and efficiently using unused tickets, AmTrav empowers you to create a policy that's as strict or permissive as you like. Travel policies can set limits on airfare, hotel and car rates (maximum limits or limits relative to the "lowest logical" rate in the market), require advance purchase to save money, set limits on plane cabins, hotel star rating and car classes, and more, and of course you can create multiple policies so that policies are appropriate for different departments or job levels. No matter where you're coming from, with AmTrav you'll gain visibility and control over spending that you didn't have before, plus expert advice from an AmTrav Relationship Manager whenever you need it.
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How many travel policies do I need?
How many business travel policies you set up is entirely up to you: create one, or create one thousand (really, there's no limit). We see clients set up different policies for different departments (Sales travels differently from Operations), for different job levels (executives allowed to fly business class internationally), and for different trip purposes like inviting an interviewee or flying a contractor. Creating a policy in AmTrav takes only minutes for you or any other admin at your company, with a step-by-step guide to creating policy in the AmTrav Knowledge Base if you need help.
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Does every booking under a policy need to be approved?
No! You have complete control over how you configure your pre-trip approvals. You can require approval on all bookings under a policy, on no bookings under a policy, or on only those bookings that violate policy, and you can even auto-approve bookings made my approved approvers. You have full control of who approves bookings for each policy and when they're notified. Learn more about setting approval rules for business trips and approving bookings.
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How do I know if my travel policy is working?
First, AmTrav gives you a summary view of your bookers' compliance with policy in the Travel Reports so you can quickly see compliance rates with each policy criteria and each product (air, hotel, car). If you want to dig deeper the AmTrav Out of Policy Log has a record for every out-of-policy booking including the policies violated, an explanation from the booker and the full details of the booking. Want expert advice? Your AmTrav Relationship Manager is ready to help, can ensure that your corporate travel policies follow best practices, are in line with your peers, and can help with policy communications to bookers.
